Position Summary: Accounting Assistant

Reporting to the Director of Finance the Accounting Specialist manages a variety of accounting and finance activities by performing the duties personally.

Location: Bethesda, Maryland

Major Duties and Responsibilities :

Billing Management:

Prepare customer invoicing – gathering documentation, preparing invoices, submitting invoices to customers

Perform Job Cost Analysis

Resolve invoice discrepancies issues

Review, interpret and comply with contract billing terms

Reconcile job revenues & costs to expected revenues & costs

Accounts Receivable Management:

Establish and maintain customer files of contracts and invoices in accounting and filing system

Perform regular collections activities

Perform AR analysis for collections and reporting for management regarding past due AR

Accounts Payable Management:

Perform monthly, quarterly and annual expense analysis as needed

Accounting:

Assist Controller with monthly/quarterly/Year End Close process

Prepare journal entries

Maintain Fixed Asset schedules and prepare depreciation calculations

Prepare Personal Property Tax returns

Gather data and prepares interpretation of data from accounting system for use of management decision making process

Tracking and analysis of international financial transactions and currency exchange calculations

Assist Contracts or other departments as needed

Assists in the development of accounting systems, methods, procedures, and controls

Annual Audit

Prepare documentation for annual outside audit

Perform analysis of key accounts for the balance sheet and the income statement

Prepare reconciliations of key accounts

Requirements:

Minimum of 3-5 years Accounting or Finance work experience, with at least 2 years billing & job costing experience

Experience with Accounting software – especially QuickBooks

Strong knowledge of Spreadsheet software; Word Processing software; Internet Software

Strong oral and written communication and presentation skills.

Ability to multi-task, response to challenges with creativity, empathy and flexibility, and work well in a team environment

Education:

Bachelor’s degree, preferably in business, finance or accounting or equivalent experience required

Benefits:

Cardiocore offers medical, dental, and vision insurance. All employees may participate in our health flexible spending account and tuition reimbursement benefits. Cardiocore also provides paid parking. Cardiocore offers a 401K program with the Company matching 100% of employee contributions up to 4% of the employee’s salary. In the case of all benefit plans, the Company reserves the right to amend or terminate them at any time

Please email a cover letter and resume to: careers@cardiocore.com

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Position Summary: Project Manager

Location: South San Francisco and Bethesda, Maryland

Major Duties and Responsibilities:

Project Manager is responsible for project and team management for multiple clinical trial projects, either individually or within specific customer programs. These responsibilities include: serving as primary project contact for designated customers; ensuring that project timelines and budgets are agreed and achieved; coordinating project communications to customers; developing, maintaining and presenting project documentation in a manner generates a high level of customer satisfaction; managing processes in compliance with the study protocol, all pertinent regulations, Standard Operating Procedures (SOPs), Work Instruction Documents.

Project Management

Apply project management principles, concepts and techniques for effective project management, including quality assurance and customer satisfaction.

Responsible for the quality of project deliverables and documentation.

Organize, direct, and coordinate planning and implementation of all contracted project activities.

Develop project tasks, deliverables, dependencies and resource requirements.

Identify, document and communicate project risks and contingency plans.

Track and communicate project status, plans, issues, timelines, action items, and budgets.

Exercise scope management respecting the customer, team, and Cardiocore needs.

Team Management

Manage cross-functional teams of internal & external resources.

Interact and communicate regularly with team and customer staff; document weekly status reports.

Understand project skill requirements, and assemble resources.

Seek input or assistance from higher-level project management or line management as issues warrant.

Project Delivery

Manage delivery of Cardiocore services within a customer-consultative relationship.

Apply project management techniques, individual business and technical knowledge to ensure that project deliverables are of the highest quality and meet or exceed customer expectations.

Create, maintain and organize necessary documentation and records.

Conduct quality assurance review of project deliverables and documentation.

Customer Focus

Demonstrated experience meeting the expectations and requirements of internal and external customers

Establishes and maintains effective relationships with customers and gains their trust and respect

Planning

Demonstrated experience scoping length and difficulty of tasks and projects and breaking down work into process steps.

Ability to learn and apply new technology.

Ability to work well in a fast-paced team environment.

General knowledge of applicable regulations.

General knowledge of Good Clinical Practices (GCP).

Clear and effective, oral and written communication skills.

Strong organizational skills and the ability to sustain focus while multi-tasking.

Self starter with a “can do” disposition.

Flexibility to work outside normal work hours when necessary.

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General Responsibilities:

Promote a proactive, professional culture within the Project Management organization, and contribute to the group’s success.

Contribute to the development of Project Management related SOPs, Work Instruction Documents (WIDs) and supporting materials.

Support Product Management in the design, testing and deployment of new business process, data and document management systems.

Identify new business opportunities and communicate them to Sales personnel.

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Education/Experience:

This position requires a BS/BA degree from an accredited institution and 3-5 years of relevant clinical project management and team management experience. Please note, Clinical Project Management expereince is a requirement. The position also requires the following skills and traits:

Computer Skills:

Proficiency in use of MS Word, Excel, Outlook, PowerPoint, Project and Visio software.

Travel Requirements:

Approximately 25% on average.

Benefits:

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Please email a cover letter and resume to: careers@cardiocore.com

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Position Summary: Quality Assurance Specialist

Location: Bethesda, Maryland

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Major Duties and Responsibilities :

The Quality Assurance Specialist assists in the development, implementation and evaluation of Cardiocore’s Quality Assurance Program. The QA Specialist authors and revises standard operating procedures, audits the completeness, effectiveness, regulatory compliance, and consistency of all SOPs and ensures that processes are adequate and efficient. Works with Cardiocore staff to correct non-compliance and recommends process changes to meet quality objectives and ensure long-term solutions, reviews audit observations, responds to audit reports, and leads all Corrective Action/Preventive Action activities. Performs internal and vendor audits

   Requirements/Qualifications:

Life sciences or pharmaceutical background strongly preferred

Proven ability to organize, write, and manage standard operating procedures

Understanding of 21 CFR Part 11 and general understanding of FDA regulatory requirements including GCP/GXP

Must be able to communicate effectively and interact easily and diplomatically with all levels of staff and auditors

Education:

Minimum four year degree, or equivalent work experience

Experience:

Audit and audit response experience

Experience with CAPA

Special Skills/Abilities:

Create new SOPs and revise existing SOPs

Ensure that SOP procedures are followed

Lead the development and execution of policies, standard operating procedures, and processes.

Responsible for corrective action/preventive action tasks.

Facilitate and coordinate the regulatory inspection/audit.

Interface with client auditors and serve as the primary contact for all audits of the company quality system.

Review observations, respond to audit reports, and manage all Corrective Action/Preventive Action activities.

Perform vendor audits

Benefits:

Please email a cover letter and resume to: careers@cardiocore.com

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