Accounting Specialist
Bethesda, MD
Reporting to the Director of Finance the Accounting Specialist manages a variety of accounting and finance activities by performing the duties personally.
Responsibilities:
Billing Management:
- Prepare customer invoicing – gathering documentation, preparing invoices, submitting invoices to customers-by mail or email
- Perform Job Cost Analysis
- Resolve invoice discrepancies issues
- Review, interpret and comply with contract billing terms
- Reconcile job revenues & costs to expected revenues & costs
Accounts Receivable Management:
- Establish and maintain organized customer files of contracts and invoices in accounting and filing system
- Perform regular collections activities
- Perform AR analysis for collections and reporting for management regarding past due AR
- Perform cash receipts processing as needed
Accounts Payable Management:
- Perform monthly, quarterly and annual expense analysis as needed
Accounting:
- Assist Controller with monthly/quarterly/Year End Close process
- Prepare journal entries
- Maintain Fixed Asset schedules and prepare depreciation calculations
- Prepare Personal Property Tax returns
- Gather data and prepares interpretation of data from accounting system for use of management decision making process
- Tracking and analysis of international financial transactions and currency exchange calculations
- Assist Contracts or other departments as needed
- Assist Bookkeeper with work as needed, fill in for Bookkeeper absences
- Assists in the development of accounting systems, methods, procedures, and controls
Annual Audit:
- Prepare documentation for annual outside audit
- Perform analysis of key accounts for the balance sheet and the income statement
- Prepare reconciliations of key accounts
Requirements:
- Minimum of 5-7 years Accounting or Finance work experience, with at least 2 years billing & job costing experience, 2 year general accounting work involving General Ledger and Financial Statements
- Strong experience with Accounting software – especially QuickBooks
- Strong knowledge of Spreadsheet software; Word Processing software; Internet Software
- Strong oral and written communication and presentation skills
- Ability to multi-task, response to challenges with creativity, empathy and flexibility, and work well in a team environment
Education:
- Bachelor’s degree, preferably in business, finance or accounting or equivalent experience required
Supervision:
- Be able to work independently
(EOE)